Multi-Budget Draw Inspection Reports

Plenty of construction loans fund more than one budget. A custom home with a pool on its own schedule. A main contract beside the site work and a contingency. A builder's cost to construct next to the owner's allowances. The lender funds each on its own terms, and at every draw someone has to show what each one bought.

A single draw sheet that sums every budget into one set of totals hides that split. The RAZE residential draw inspection report keeps it: each budget gets its own draw sheet with its own totals, on its own page, and the first page opens with one summary card per budget. This article walks through the PDF, the summary layouts RAZE drew along the way, and what the breakout gives a reviewer.

The first page carries the project, the inspector, the general contractor and the Budget Summary. With more than one budget, that summary is one card per budget. The large figure is the percentage this inspection moved on that budget. The bar shows what was allocated before this draw and what this draw adds, and the three figures beneath it are the budget's total, allocated and remaining percentages. A reviewer reads the whole project in one row of cards before turning a page.

Each budget's draw sheet starts on its own page, labeled with the budget's name, and keeps the columns your template uses: the budgeted and allocated percentages, one column per draw with the current stage marked, and what remains. The totals at the bottom belong to that budget alone: the percentage this inspection moved and the percentage complete to date. Lines this inspection moved are boxed, with the inspector's comment where there is one. Photographs stay numbered to the lines they support, whichever budget the line sits in. After the last draw sheet, a Budget Summary table recaps every budget in one row each: budgeted, allocated, this inspection and remaining.

Four layouts were drawn for the per-budget summary before one became the standard: cards, with the figure this inspection moved highlighted and a progress bar; bars, one row per budget with the four figures beside a progress bar; tiles, a strip of four figures per budget; and a compact table, one row per budget. The cards read fastest when the budgets differ in size, so they open the report. The compact table earned a place too: it closes the draw sheets as the Budget Summary recap, where one row per budget sits beside the line-level detail.

A draw file gets read by people who were not on site: loan review, internal audit, a participant and, at examination, the regulator. Budget monitoring sits on their lists; the OCC's handbook names it among the controls of an effective construction program, and the FDIC's procedures look at whether the undisbursed balance can still finish the job. See how examiners review construction loan monitoring.

When two budgets share one sheet, the reviewer has to rebuild the split before any of those questions can be answered. With one sheet and one set of totals per budget, each budget's funding reads on its own, the remaining balance is visible per budget, and the summary on page one shows the whole project at a glance. The file answers the question instead of the reviewer's spreadsheet.

Setting up budgets, line by line: Setting Up the Budget. What a RAZE report carries and the draw sheet styles you can choose from: draw inspections on RAZE. What to require in every draw report before year-end: the draw inspection report standard.